At Midlands Air Ambulance Charity, we are committed to maintaining the privacy of our donors, supporters, volunteers and staff.
This policy outlines how we collect, store and use data provided over the phone, face to face, in writing, and through our websites (midlandsairambulance.com and bike4lifefest.com). The terms outlined in this policy may be updated, so please check the policy from time to time.
Who are we?
In this policy ‘we’, ‘us’ or ‘our’ refers to Midlands Air Ambulance Charity (MAAC) and Midlands Air Ambulance Trading Ltd (MAATL). Both organisations are ‘controllers’ of personal data.
MAATL is a company operated by MAAC to run our charity shops and other services; all of the profits are passed to MAAC. This company is owned and controlled by MAAC.
The full legal information for each entity is:
Midlands Air Ambulance Charity, a charity registered in England and Wales (1143118).
Midlands Air Ambulance Trading Ltd is a company registered in England and Wales at Hawthorn House, Dudley Road, Stourbridge, DY9 8BQ; Reg. Co. number 08256466.
What information do we collect, and how is it used?
If you support MAAC; this may be by volunteering, registering to fundraise, signing up for events, or making a donation; we usually collect the following data from you (if relevant):
- Your name
- Your contact details (including address, email and/or telephone number)
- Your date of birth
- Your bank or credit card details
- Your motivation for supporting us
Additionally, we may ask for information relating to your health if it is relevant to the activity you are doing, for example participating in high-risk events.
We ask for personal information from job applicants to assist with our recruitment process, it will only be used for this purpose. This information will only be accessed by employees directly involved with the recruitment process. We will not disclose this information to anyone else outside MAAC without your permission. If your application is successful, this information will be stored in your personnel record. If you are unsuccessful, we will erase the personal data submitted six months after the appointment has been made, unless you ask us to retain it for consideration for future job opportunities.
We collect information in the following ways:
When you give it to us directly. This may be provided over the phone, face to face, in writing, via email and through our websites. Sometimes when you support us, your information is collected by an organisation working for us (e.g. a mail processing agency), but we are responsible for your data at all times.
When you give permission to other organisations to share it. You may provide permission for third party organisations to share your data with other third parties, including charities. You may do this when you buy a product or service, register with a website that runs competitions or register with a comparison site. The information we get from those services depends on your settings or the responses you give, so you should regularly check them.
Through publicly available sources, such as the Post Office’s National Change of Address database. We use these sources to ensure our records are up to date, and to check your mailing preferences. We will always consider your privacy and only do this with your knowledge, and you can request us to stop such processing if you choose.
How is my data used?
We mainly use your information to:
- Provide you with the information, services and/or products you asked for
- Administer your donation or support your fundraising, including processing gift aid
- Keep a record of your relationship with us
- Manage your marketing preferences
- Understand how we can improve our services, products or information
- To let you know what your support has helped us to achieve and to ask for financial and non-financial support
Sharing your story
Some of the people who have benefited from the work of MAAC choose to share their experiences to help further our work. We will only share this information if we have obtained the fully informed consent of the individual involved, or their parent or guardian if they are under the age of 18. This information may be made public by us at events, in materials promoting our campaigning and fundraising work, or in documents such as our annual report.
Sharing of data
We do not share or sell donor details with charities or other third parties for the purposes of marketing. However if you are participating in an event ran by another named organisation your details may need to be shared; in these instances we will inform you before your information is shared.
We only disclose data to the suppliers we engage to process data on our behalf; in such cases information is only shared for the purpose of providing services on our behalf relating to communications, or agreements between yourself and MAAC. We are responsible for your data at all times.
We will also disclose personal data when obliged to do so by law, or the disclosure is ‘necessary’ for purposes of national security, taxation and criminal investigation.
Please see our donor promise, and code of canvassing practice for more information.
Where we process your personal data with your consent you have the right to withdraw that consent.
Where you purchase goods from us we need your personal data in order to provide the goods to you. if you do not provide the information to us we will be unable to fulfil your order.
Marketing and your rights
Our marketing has clear marketing preference questions, and all our correspondence includes information on how to update your preferences.
Please be assured we will not pass on your details to any third parties, unless you give prior consent. You can change the preferred way we contact you at any time. If you want to change your preferences or no longer want to hear from us, please contact our donor support team on 0800 8 40 20 40 or email email@example.com.
You have the right to request access to your personal data; to correct any inaccuracies; to have your personal data erased; to restrict our processing of it; to object to our processing of it and to exercise your right of portability. Please note that the decision to grant your request in full, in part or not at all depends on the circumstances existing at the time of your request. If you are aggrieved by our decision please let us know and we will look at the request afresh. After that you may complain to the Information Commissioner. They can be contacted via www.ico.org.uk
IP (Internet Protocol)
All networks connected to the internet speak IP, the technical standard, which allows data to be transmitted between two devices. TCP/IP (Transmission control Protocol/Internet Protocol) is responsible for making sure messages get from one computer to another and that the messages are understood.
If you are connected to the Internet you have one, for example it may look something like this - 126.96.36.199.
The computer that sends web pages to your computer.
Content author: firstname.lastname@example.org
Last updated: 24/06/2021 11:35
If you have any queries about this policy please contact:
Chief Operating Officer
Last updated: 29/10/2019 10:01
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